Notice of general meetings (CNL ss239, 254 & 611)
32 Notice of general meetings (CNL ss239, 254 & 611)
At least 14 days’ notice of a general meeting (not including the day on which the notice is served or taken to be served, but including the day for which notice is given) must be given.
1—
If there is to be a special resolution proposed at the meeting, there is a requirement for at least 21 days’ notice of the special resolution.
2—
If there is a resolution proposed for the removal of a director, section 180 of the Law requires special notice of the resolution and 21 days notice of the meeting.
Notice must be given to each member of the co-operative and any other persons who are, under these rules or the Law, entitled to receive notices from the co-operative.
Note—
The auditor is and, if there is a trustee for debenture holders, the trustee is entitled to notice of a general meeting.
The notice must state the place, day and hour of the meeting and include ordinary business as specified in rule 33 and, for special business, the general nature of any special business.
The notice must also include any business members have notified their intention to move at the meeting under subrule (6) (but only if the members’ notification has been made under these rules and within time).
The notice must be served in the manner provided in the Law or rule 62.
1—
Section 611 of the Law makes provision for the service of notices on members of the co-operative. Rule 62 makes additional provision for notice by electronic transmission.
2—
Non-receipt of the notice does not invalidate the proceedings at the general meeting.
Members who together are able to cast at least....... % (maximum 20%) of the total number of votes that are able to be cast at a meeting of the co-operative and who have a resolution to submit to a general meeting must give written notice of it to the co-operative at least 45 days before the day of the meeting.
Note—
A co-operative can limit an individual member from proposing a resolution to the general meeting by requiring that there be a minimum number of members proposing the resolution before the matter can be considered. This does not prevent an individual member from requesting that the board propose a particular resolution at the next meeting.
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