Associations Incorporation Act 1985

An incorporated association must—

cause minutes of all proceedings of general meetings and of meetings of the committee to be entered in books kept for that purpose; and

cause those minutes to be—

confirmed by the members of the association present at a subsequent meeting; and

signed by the member who presided at the meeting at which the proceedings took place or by the member presiding at the meeting at which the minutes are confirmed.

If a prescribed association fails to comply with subsection (1), the association and any officer of the association who is in default are each guilty of an offence. Maximum penalty: $2 500.

A minute that is entered, confirmed and signed in accordance with subsection (1) is, in the absence of proof to the contrary, to be accepted as proof of the proceedings to which the minute relates.

Where minutes have been entered, confirmed and signed in accordance with subsection (1), it is to be taken, in the absence of proof to the contrary, that—

the meeting to which the minutes relate was held; and

the proceedings that are recorded in the minutes as having occurred during the meeting occurred; and

all appointments of officers or auditors that are recorded in the minutes as having been made at the meeting were validly made.

The books containing the minutes of proceedings of any general meeting or of a meeting of the committee of an incorporated association must be kept by the association at the place at which the association is situated or established or in the custody of an officer of the association in accordance with its rules or a resolution of the committee of the association.

The books containing the minutes of proceedings of general meetings must be made available for inspection by any member without charge.

If default is made in complying with subsection (5) or (6), the incorporated association and any officer of the association who is in default are each guilty of an offence. Maximum penalty:

if the offence is committed in respect of a prescribed association—$2 500; or

in any other case—$1 250.