Minutes of proceedings
12 Minutes of proceedings
The Society must cause minutes of the proceedings of—
all general meetings of the members of the Society;
and
all meetings of the Council, to be entered in a book or books kept for the purpose.
An apparently genuine document purporting to be verified by the
Chief Executive and—
purporting to be—
minutes entered in pursuance of this section; or
an extract from any such minutes; or
purporting to be—
minutes of the proceedings of any committee established by the
Council; or
an extract from any such minutes, will be accepted in any legal proceedings as evidence of the proceedings to which the document relates.
Subject to subsection (4), the Society must at the request of any member of the Society produce for inspection the minutes of—
any general meeting of the Society; and
any meeting of the Council; and
any meeting of any committee established by the
Council.
The Society is not required to produce minutes for inspection under subsection (3) if the minutes are of a confidential nature and have been entered in a minute book kept specifically for the purpose of recording minutes of such a nature.
In any legal proceedings it will be presumed, in the absence of proof to the contrary, that any meeting of—
the members of the Society; or
the Council; or
any committee established by the Council, was duly convened and constituted, and that the proceedings of any such meeting were regularly conducted.
An apparently genuine document purporting to be under the hand of the President, the President-Elect, a Vice-President, or the Chief Executive, of the Society and to certify that a person named in the document has been duly elected or appointed to a specified office in the Society, or in the employment of the Society, will be accepted in any legal proceedings, in the absence of proof to the contrary, as proof of the matter so certified.
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