Strata Titles Act 1985

A strata company must —

keep a copy of each of the following —

the current scheme documents;

any proposed amendments of the scheme documents of which it is aware and that remain current;

make and keep for a period fixed by the regulations —

minutes of its general meetings and meetings of its council; and

records of its resolutions and decisions of its council; and

such other records as are required by the regulations;

keep for a period fixed by the regulations —

records and statements of account made or kept under section 101; and

notices of its general meetings and meetings of its council; and

notices of proposed resolutions and material submitted to members of the strata company in connection with proposed resolutions; and

notices of disclosures made under section 79, 145(2) or 147; and

all correspondence, other notices and orders it or its council sends or receives; and

each lease accepted under section 92 and any instrument of surrender of such a lease; and

a copy of each contract entered into by the strata company and any variation, extension or termination of such a contract, including (without limitation) the following —

a strata management contract;

an insurance contract;

an infrastructure contract for a common property (utility and sustainability infrastructure) easement;

a contract for services or amenities provided to the strata company or members of the strata company;

each lease, licence or other document granting a special privilege over the common property (other than exclusive use by‑laws); and

each key document it has received; and

each document it has kept or received under section 63(8) or (9);

keep the following in a manner that facilitates access to the information, in particular, for use by the members of the council and officers of the strata company —

the terms of any current resolution about the use of the common seal of the strata company or authorising persons to execute documents on its behalf;

the current balance of the administrative fund and, if applicable, the reserve fund of the strata company;

the current budget (showing estimated income and expenditure) of the strata company;

the terms of the most recent resolution determining contributions, the period for which they are determined, the basis on which the contributions are apportioned amongst the members of the strata company and the date on which they fall due;

the most recent 10 year plan, if applicable;

any termination proposal submitted to the strata company that remains current.

The regulations may impose additional requirements for the making or keeping of records by a strata company or about the manner in which this section is to be complied with.

A strata company must ensure that —

a letterbox with the name of the strata company clearly shown on it is continuously available and suitably placed on the parcel; and

a mechanism for corresponding with the strata company electronically is reasonably available to —

members of the strata company; and

occupiers of lots in the strata titles scheme.