Community Land Management Regulation 2021

This section applies to a ballot for determination of a matter by an association or association committee that will be conducted by pre-meeting electronic voting.

The secretary of the association must ensure that the form for the electronic ballot paper contains—

instructions for completing the ballot paper, and

the question to be determined, and

the means of indicating the voter’s choice on the question to be determined.

The secretary of the association must, at least 7 days before the meeting at which the matter will be determined, give each person entitled to vote—

access to an electronic ballot paper that complies with this section, and

access to information about—

how the ballot paper must be completed, and

the closing date of the ballot, and

if voting is by email, the address where the ballot paper must be returned, and

if voting is by other electronic means, the means of accessing the electronic voting system and how the completed electronic ballot paper must be sent to the secretary, and

access to an electronic form of declaration requiring the voter to state—

the voter’s name, and

the capacity in which the voter is entitled to vote, and

for a matter that requires a special resolution, the voter’s unit entitlement, and

if the vote is a proxy vote, the name and capacity of the person who gave the proxy.

Each person entitled to vote must vote in accordance with the instructions contained in the information.

If the ballot is a secret ballot, the secretary of the association must ensure that—

the identity of the voter cannot be ascertained from the form of the electronic ballot paper, and

the declaration by the voter is dealt with so that it is not capable of being used to identify the voter.

An electronic ballot paper and the form of declaration must be sent to the secretary of the association no later than the close of the ballot.

The secretary of the association must ensure that all electronic ballot papers are stored securely until the counting of the votes begins.

In this section, close of the ballot means—

for a matter determined by the association—the time that is 24 hours before the commencement of the meeting at which the matter will be determined, or

for a matter determined by an association committee—immediately before the commencement of the meeting at which the matter will be determined.