Local Government Regulation 2012

This section applies to a medium-sized contractual arrangement or large-sized contractual arrangement for the supply of goods or services.

A local government may enter into the contract without first inviting written quotes or tenders if the contract is entered into with a supplier from a register of pre-qualified suppliers that is made in compliance with subsections (3) to (7).

A local government may establish a register of pre-qualified suppliers of particular goods or services only if—

the preparation and evaluation of invitations every time the goods or services are needed would be costly; or

the capability or financial capacity of the supplier of the goods or services is critical; or

the supply of the goods or services involves significant security considerations; or

a precondition of an offer to contract for the goods or services is compliance with particular standards or conditions set by the local government; or

the ability of local business to supply the goods or services needs to be discovered or developed.

A local government must invite suppliers to tender to be on a register of pre-qualified suppliers.

The invitation must—

be published on the local government’s website for at least 21 days; and

allow written tenders to be given to the local government while the invitation is published on the website.

Also, the local government must take all reasonable steps to publish the invitation in another way to notify the public about establishing the register of pre-qualified suppliers.

When selecting a supplier to be a pre-qualified supplier for the register, the local government must have regard to the sound contracting principles.

A pre-qualified supplier is a supplier who has been assessed by the local government as having the technical, financial and managerial capability necessary to perform contracts on time and in accordance with agreed requirements.