Electronic records relating to trust accounts
15 Electronic records relating to trust accounts
If an agent uses a computer program to keep records under
Part 3 Division 2 of the Act, the agent must ensure that, in addition to any other requirements relating to the making or keeping of electronic records under this Division—
an electronic copy of all the records is made within
24 hours of any alteration of the records; and
at least once in each month, an electronic copy of all the records is made and kept in a safe place at a location other than the premises where the computer program is operating; and
before any information is deleted from the computer records, a hard copy of the information is made and kept by the agent as part of the agent's records; and
an up‑to‑date electronic copy of the computer program is made and kept in a safe place at a location other than the premises where the computer program is operating (which, to avoid doubt, may be in a cloud storage system).
Maximum penalty: Maximum penalty: $2 500.
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