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The objectives of these Regulations are—
to set conditions under which members of the public may inspect public records and use facilities provided by the Public Record Office; and
to set fees for making and supplying copies of public records provided by the Public Record Office; and
to prescribe a form for the lodging of a notice of possession to the Keeper of Public Records.
These Regulations are made under section 23 of the Public Records Act 1973.
These Regulations come into operation on 18 November 2023.
The Public Records Regulations 2013[1] are revoked.
In these Regulations—
device includes a computer or other digital technology provided to the public by the Public Record Office and a personal device;
facilities includes building facilities and amenities of the building facilities;
public user means a member of the public inspecting a public record or using facilities provided by the Public Record Office to the public;
Reading Room means the reading room facilities provided by the Public Record Office.
A public user must not behave in a manner disruptive to other users, including through the disruptive use of a personal device.
A public user must not behave in a manner that is aggressive, offensive or otherwise unacceptable to other users and Public Record Office staff members.
A public user must not behave in a manner that intentionally damages facilities provided by the Public Record Office.
A public user must not access offensive material, including pornography, on any device while in the Reading Room.
A public user must not behave in a manner that may damage any public record in the custody of the Public Record Office, including, but not limited to—
leaning or writing on records; and
marking records; and
folding records anew; and
tracing from records.
A public user must not bring into the Reading Room any item—
that may damage any public record in the custody of the Public Record Office, including, but not limited to, pens, food and drink; or
within which a public record may be concealed, including, but not limited to, bags, containers, clipboards, folders and plastic sleeves; or
reasonably capable of interfering with the preservation and security of any public record in the custody of the Public Record Office.
A public user who does not comply with regulation 6 may be requested to leave the premises of the Public Record Office.
The fee set out in Column 3 of Schedule 1 is payable for the service for making copies described in Column 2 of that Schedule.
The fee set out in Column 3 of Schedule 2 is payable for the service described in Column 2 of that Schedule.
A fee charged under this regulation is in addition to any fees incurred under regulation 8.
For the purposes of section 16(2) of the Public Records Act 1973, the form for a notice of possession is prescribed in Schedule 3.
Schedule 1—Fees for making copies of public records
Regulation 8
Column 1 | Column 2 | Column 3 |
|---|---|---|
| Description of service for making copies |
|
1 | Digital copying of documents— | |
(a) map, plan, negative or other oversized single-page document | 1·3 fee units per 16 pages (or part thereof) | |
(b) standard-sized (A4) document | 1·3 fee units per 50 pages (or part thereof) | |
2 | Printing of digital copies | Surcharge of $5.00 per request |
Schedule 2—Fees for other services
Regulation 9
Column 1 | Column 2 | Column 3 |
|---|---|---|
Item | Description of service | Fee |
1 | Provision of certificate under section 22(2) of the Public Records Act 1973 | $5.00 per certificate |
Schedule 3—Notice of possession of a prescribed record
Regulation 10
I, [name] of [address] state that I am the owner of [full description of record] which is declared to be a prescribed record under section 16(1) of the Public Records Act 1973.
I can be contacted on [phone number] and [email address].
The record is [tick one]
🞏in my custody at [address]
🞏not in my custody and I believe that [name] of [address] ([phone number], [email]) has custody.
I acknowledge that I have read and understood any information provided to me by the Public Record Office about my obligations as the holder of a prescribed record under the Public Records Act 1973.
Signed:
Date:
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