Community Titles Act 2018

A community corporation for a community titles scheme must —

keep a copy of each of the following —

if there is a community development statement in force for the community scheme, the community development statement;

any proposed amendments of the community development statement of which it is aware and that remain current;

the current scheme documents;

any proposed amendments of the scheme documents of which it is aware and that remain current;

make and keep for a period fixed by the regulations —

minutes of its general meetings and meetings of its council; and

records of its resolutions and the decisions of its council; and

such other records as are required by the regulations;

keep for a period fixed by the regulations —

records and statements of account made or kept under section 86; and

notices of its general meetings and meetings of its council; and

notices of proposed resolutions and material submitted to members of the community corporation in connection with proposed resolutions; and

notices of disclosures made under section 67, 119(2) or 121; and

all correspondence, other notices and orders it or its council sends or receives; and

each lease accepted under section 78 and any instrument of surrender of such a lease; and

each contract entered into by the community corporation and any variation, extension or termination of such a contract, including (without limitation) the following —

a scheme management contract;

an insurance contract;

an infrastructure contract;

a contract for services or amenities provided to the community corporation or members of the community corporation;

each lease, licence or other document granting a special privilege over the common property (other than exclusive use by‑laws); and

each key document it has received; and

each document it has kept or received under section 56;

each certificate given under section 97;

keep the following in a manner that facilitates access to the information, in particular, for use by the members of the council and officers of the community corporation —

the terms of any current resolution about the use of the common seal of the community corporation or authorising persons to execute documents on its behalf;

the current balance of the administrative fund and the reserve fund of the community corporation;

the current budget (showing estimated income and expenditure) of the community corporation;

the terms of the most recent resolution determining contributions, the period for which they are determined, the basis on which the contributions are apportioned amongst the members of the community corporation and the date on which they fall due;

the most recent 10 year plan;

any termination proposal submitted to the community corporation that remains current.

The regulations may impose additional requirements for the making or keeping of records by a community corporation or about the manner in which this section is to be complied with.