Legal Profession Uniform General Rules 2015

A law practice that maintains a general trust account must keep a trust account payments cash book in which the following particulars are recorded in respect of each payment of trust money—

the date and number of the cheque or electronic funds transfer,

the amount ordered to be paid by the cheque or the amount transferred,

in the case of a cheque, the name of the person to whom the payment is to be made or, if the cheque is made payable to an ADI, the name or BSB number of the ADI and the name of the person receiving the benefit of the payment,

in the case of an electronic funds transfer—

the name and number of the account to which the amount was transferred and the relevant BSB number, and

the name of the person to whom the payment was made or, in the case of a payment to an ADI, the name or BSB number of the ADI and the name of the person receiving the benefit of the payment,

details clearly identifying the name of the person on whose behalf the payment was made, the matter description and the appropriate ledger reference,

particulars sufficient to identify the reason for payment.

The particulars in respect of payments must be recorded—

in the order in which the payments are made, and

within 5 working days of the day the payment was made.