School Curriculum and Standards Authority Regulations 2005

is an Australian citizen as defined in the Australian Citizenship Act 1948 of the Commonwealth ¹; or

holds —

a permanent visa; or

a visa of subclass 309, 310, 785, 820 or 826,

The Authority is to establish administrative arrangements for the allocation of unique reference numbers to students for whom student records are to be opened under Part 3A of the Act.

A person who is required by section 19C or 19D to open a student record for a student must, in accordance with the arrangements referred to in subregulation (1), allocate a unique reference number to the student.

The number allocated to a student under subregulation (2) is prescribed for the purposes of section 19E(c).

This regulation applies to a student in any school year from the first year of the relevant education period to the final year of the compulsory education period.

The principal of a school at which a student was enrolled at the end of the school year for the school, whether for full‑time or part‑time studies, must, for the purposes of section 19G, inform the Authority of the results achieved by the student, in accordance with the requirements established by the Authority under the Act, for the educational programme or courses in which the student was enrolled during that year.

In this regulation —

A person who is a provider in relation to a student, apprentice or trainee when the final result achieved by the student, apprentice or trainee for a year is assessed must, for the purposes of section 19G, give to the Authority particulars of that final result.

A person who is on 1 December in a year an employer of an employee (not being an apprentice or trainee) mentioned in item 5 in the first column of the Table to the definition of provider in section 19A(2) must, for the purposes of section 19G, inform the Authority that the employee was employed by the employer on that day.

A student record is to be opened under section 19C not later than the end of the first term of the relevant school year.

The information referred to in regulations 5 and 6 is to be given to the Authority not later than 31 December in the year to which the information relates.

Except where subregulation (4) or (5) applies, a provider mentioned in section 19F(2)(b) or (3) is to give to the Authority the information referred to in that subsection not later than 14 days after the student is enrolled with or becomes employed by the provider.

If a provider, in relation to a student in any school year from the first year of the relevant education period to the final year of the compulsory education period, becomes aware, on or before 31 March in a year, that information previously given in respect of the student under Part 3A of the Act has changed or is incorrect, the new or correct information referred to in section 19F(4) is to be given to the Authority not later than 30 April in that year.

If a provider, in relation to certification for a student in the final year of the compulsory education period, becomes aware, after 31 March and on or before 23 November in a year, that information previously given in respect of the student under Part 3A of the Act has changed or is incorrect, the new or correct information referred to in section 19F(4) is to be given to the Authority not later than 1 December in that year.

Except where subregulation (4) or (5) applies, a provider mentioned in section 19F(5) is to inform the Authority —

that a student ceased to be enrolled with or employed by the provider; and

of the day of that cessation,

Where a provider is required to comply with a provision of this regulation in a particular case, the Authority may extend the time for compliance in that case if requested by the provider to do so.

This regulation prescribes the information to be provided to —

the Director of Catholic Education in Western Australia; and

the Association of Independent Schools of Western Australia (Inc.),

The following information, as recorded in the database referred to in section 19I as at 31 December in each year, is to be provided in respect of children in the State in each school year from the first year of the relevant education period to the year before the final 2 years of the compulsory education period —

the total number of children enrolled for full‑time studies at all schools;

the total number of children enrolled for part‑time studies at all schools;

the number of children undertaking an educational programme applicable to the relevant school year;

the number of children who come within both paragraphs (b) and (c);

the number of children of each age who come within paragraph (b) or (c).

The following information, as recorded in the database referred to in section 19I as at 31 December in each year, is to be provided in respect of children in the State in either of the final 2 years of the compulsory education period —

the total number of children enrolled for full‑time studies at all schools;

the total number of children enrolled for part‑time studies at all schools;

the number of children undertaking a course referred to in section 11B(1)(a) of the School Education Act (the SE Act);

the number of children undertaking a course or skills training programme referred to in section 11B(1)(b) of the SE Act;

the number of children undertaking a course referred to in section 11B(1)(e) of the SE Act;

the number of children who are apprentices or trainees as mentioned in section 11B(1)(c) of the SE Act;

the number of children who are employed as mentioned in section 11B(1)(d) of the SE Act;

the number of children who come within more than one of paragraphs (b), (c), (d), (e), (f) or (g);

for children referred to in paragraph (h), a description of each combination of options under section 11B(1) of the SE Act in which any child is participating;

the number of children of each age who —

come within paragraph (b), (c), (d), (e), (f) or (g); or

are participating in a combination of options referred to in paragraph (i).

Information under this regulation as at 31 December in a year is to be provided not later than 28 February in the following year.