Additional records must be appropriately kept and maintained
19 Additional records must be appropriately kept and maintained
For the Act, section 22(2), a person or organisation that conducts a fundraising appeal must keep and maintain the following additional records in relation to the appeal—
details of all persons associated with the fundraising appeal, including traders, employees and volunteers, and the activities undertaken by each person in relation to the fundraising appeal,
a cash book for each account into which the gross income obtained from the appeal is paid,
a register of assets,
a register recording details of receipts issued, including electronic receipts,
if more than 3 receipt books are used, a register recording the following—
the book number,
the date on which the book was issued,
the date on which the book was completed,
the name and signature of the person who issued, received and returned the book,
if petty cash is used—a petty cash book.
An organisation that conducts a fundraising appeal must also keep and maintain a record of minutes of the following—
business relating to the fundraising appeal that is transacted by the governing body of the organisation,
a general meeting or extraordinary meeting held by the organisation.
The records must be kept and maintained as follows—
in English, or readily accessible and easily convertible into English,
for a period of at least 3 years, or for a shorter period approved in writing by the Minister.
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