Providing access in whole or in part
21 Providing access in whole or in part
(1) The public sector organisation may decide to provide access to all or part only of the information (in both cases referred to in subsection (2) as the information).
The public sector organisation must:
provide access by:
(i) if the organisation is reasonably able to reproduce the information – providing the applicant with a copy; or
permitting the applicant to examine the information; and
include in the notice of decision under section 20:
details of:
how the copy will be provided to the applicant; or
the place and time at which the information may be examined,
as the case requires; and
(ii) the prescribed details about the fee payable to the organisation for providing access.
(3) If the public sector organisation decides to provide access to part only of the information, subject to subsection (4), the organisation must include in the notice of decision under section 20 the reasons for refusing access to the remainder of the information, including the provision of this Act because of which access is refused.
(4) If it is not in the public interest for the applicant to know whether or not the remainder of the information exists or not, the public sector organisation is not required in the notice of decision under section 20:
(a) to confirm or deny the existence of the remainder of the information; or
(b) to give reasons for refusing access to the remainder of the information.
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