State Records Act 2000

A record keeping plan in respect of a parliamentary department is a record setting out —

the matters about which parliamentary records are to be created by the department; and

how the department is to keep its parliamentary records.

A parliamentary department’s record keeping plan must be consistent with any written law to which the department is subject when performing its functions.

Without limiting subsection (1), a parliamentary department’s record keeping plan must set out —

those parliamentary records that will be retained permanently; and

the retention period for those parliamentary records that are not to be retained permanently; and

the systems to ensure the security of the parliamentary records and compliance with the record keeping plan.

A parliamentary department’s record keeping plan may set out the manner in which records will be created.

A parliamentary department’s record keeping plan may provide —

for a parliamentary record to be reproduced in another form;

for the destruction of a parliamentary record if a reproduction of it is being kept, even though the destruction occurs at a time when the record would otherwise not be able to be lawfully destroyed.

A parliamentary department’s record keeping plan may set out —

whether or not public access is to be permitted to a parliamentary record or class of parliamentary record;

if public access is to be permitted, the age of the record at which it will be permitted.