State Records Act 2000

A record keeping plan in respect of a government organisation is a record setting out —

the matters about which records are to be created by the organisation; and

how the organisation is to keep its government records.

A government organisation’s record keeping plan must —

comply with principles and standards established by the Commission under section 61; and

ensure that the government records kept by the organisation properly and adequately record the performance of the organisation’s functions; and

be consistent with any written law to which the organisation is subject when performing its functions.

Without limiting subsection (1), a record keeping plan must set out —

those government records that will be State archives; and

those State archives that will be restricted access archives and the ages at which they will cease to be restricted access archives; and

the retention period for those government records that are not State archives; and

the systems to ensure the security of government records and compliance with the record keeping plan.

A record keeping plan may set out the manner in which records will be created.

A record keeping plan may provide —

for a government record to be reproduced in another form;

for the destruction of a government record if a reproduction of it is being kept, even though the destruction occurs at a time when the record would otherwise not be able to be lawfully destroyed.

A government organisation’s record keeping plan may provide that some or all of the organisation’s State archives —

are never to be transferred to the State archives collection under section 32(1); or

are to be transferred at a time other than that prescribed by that section.