Criminal Practice Rules 1999

The proper officer of the court must make a record containing the names of the persons tried, sentenced or otherwise dealt with by the court.

The record must contain the following details about each person mentioned in subrule (1)—

the charge;

the legislative provision under which the person is charged;

the name of the judge, magistrate or justice;

the plea;

the verdict;

the sentence;

the judgment;

any other order.

A copy of the record must be given to the chief executive (corrective services) if—

an Act provides for it to be given; or

the person is being committed into, or remanded in, custody; or

the record is otherwise relevant to the functions and powers of the chief executive (corrective services).

If requested in writing by a lawyer acting for any of the persons, the proper officer must give a copy of the record to the lawyer as soon as practicable and, in any case, within 2 clear business days of the request.

The record is a sufficient warrant for executing the judgments noted on it.

The proper officer may amend the record if it is inaccurate in any respect and, if a copy of an inaccurate record has been given to the chief executive (corrective services), the proper officer must replace the copy with a copy of the record as amended.