Associations Incorporation Reform Regulations 2023

If a ballot is required for the election for a position, the Chairperson of the meeting must appoint a member to act as returning officer to conduct the ballot.

The returning officer must not be a member nominated for the position.

Before the ballot is taken, each candidate may make a short speech in support of the candidate's election.

The election must be by secret ballot.

If the election is held in person, the returning officer must give a blank piece of paper to—

each member present in person; and

each proxy appointed by a member.

If the ballot is for a single position, the voter must write on the ballot paper the name of the candidate for whom they wish to vote.

If the ballot is for more than one position—

the voter must write on the ballot paper the name of each candidate for whom they wish to vote; and

the voter must not write the names of more candidates than the number to be elected.

Ballot papers that do not comply with subrule (7)(b) are not to be counted.

Each ballot paper on which the name of a candidate has been written counts as one vote for that candidate.

The returning officer must declare elected the candidate or, in the case of an election for more than one position, the candidates who received the most votes.

If the returning officer is unable to declare the result of an election under subrule (10) because 2 or more candidates received the same number of votes, the returning officer must—

conduct a further election for the position in accordance with subrules (4) to (10) to decide which of those candidates is to be elected; or

with the agreement of those candidates, decide by lot which of them is to be elected.