Industrial Relations Regulation 2018

A manager of a secret postal ballot must post the following material for the ballot (the voting material) to each voter—

a ballot paper initialled by the manager;

a copy of the scheme outline and any amendments to it;

a copy of each ‘yes’ case and any amendments to it;

a copy of each ‘no’ case and any amendments to it;

an unsealed reply paid envelope (a return envelope) addressed to the manager;

a ballot envelope and voting declaration;

other material the manager considers appropriate for the ballot, including, for example, directions or notes to help the voter to comply with the Act and cast a valid vote;

a statement telling the voter how and where the voter may obtain a copy of the latest version of the scheme.

The voting declaration must state ‘I certify I am the person whose name appears on this envelope and I have voted on the ballot paper enclosed.’.

The voting material must be posted to a voter—

in a sealed envelope addressed to the voter’s address on the roll for the ballot; and

as soon as practicable, but not earlier than 2 days before the start day of the ballot.

If a voter gives the manager notice that the voter will be at an address other than the address stated on the roll when voting material is to be given, the manager must post the material to the address stated in the notice.

Before posting voting material to a voter, the manager must mark a ballot number for each voter on—

the roll against the voter’s name; and

the voting declaration.

The manager must give each voter a different ballot number.

The ballot numbers must start with a number chosen by the manager.

A ballot paper or ballot envelope must not be marked in a way that could identify the voter.